3 Tips for Better Digital Discipline in Your Business

Does your staff have the digital discipline needed to keep your business on track?

In many cases, staff members interface interfacing with digital systems receive simple instructions on how to find things and adapt. But digital systems are no longer simple, boring interfaces that are easy to figure out.

Most businesses employ complex setups that need more active adaptation. They may use systems not otherwise provided by other businesses, and, without the right training, they may find themselves wasting time in self-tuition, or worse yet, making costly mistakes.

Every business can benefit from teaching digital discipline to its staff. This means training them in the art of interfacing with your systems directly and reducing the amount of time and energy wasted on learning, reminders, or bad practices.

Here are a few tips to keep in mind as you teach digital discipline:

1. Organization

Desktop and file organization is an essential part of using a computer efficiently. Teaching your staff the correct way to label files, how to share folders, and how to upload to your secure cloud service can help new and old hires work better together. Plus, it means that everyone knows where everything should be. 

This information should also be accessible at any time should they forget the correct formatting. You must continually reinforce the benefits of digital hygiene, taking care of workspace, ensuring items aren’t erased (they should be archived). You can also benefit by taking advantage of a digital asset management system, which will allow you to supercharge your DAM convenience. Familiarizing your staff with these forms of development can allow for a long-term sense of rational, daily management.

2. Loyalty to a Digital System

While you might find it necessary to optimize and update your digital packages from time to time, staying loyal to a preferred manufacturer can save you plenty of time in the long term.

For example, let’s say that a rival package to photoshop is released, fulfilling many of the same functions at a lower price. But the system is different. Is it worth it to force everyone to adapt to this new system? There are training costs associated with the new digital package, and perhaps your team doesn’t like the new digital system.

In the long run, it might actually be more cost-effective in terms of time and effort to continue with the usual industry standard, a package that many of your artists and designers know very well.

Loyalty to a digital system means your staff know what they’re doing, and can do it better than if they had to re-learn something.

3. Security

Of course, digital discipline is nothing without a sense of security as one of the main priorities.

Learning how to share files with proper attention to security, how to routinely connect to a VPN, and the best practices for communication and using WiFi networks can help you reduce the chances of a cyber breach due to ineptitude.

The best way to foster this discipline is to schedule regular safety security meetings, provide security tools, and routinely check the practices of your staff. It only takes one mistake or sloppy security practice to cause serious problems.

Written by Miranda Marquit

Miranda Marquit is a freelance writer and professional blogger, specializing in personal finance, small business, and investing topics. She writes for a number of financial web sites and blogs, and has been featured in numerous media. Read about life as a freelancer at MirandaMarquit.com and in her book Confessions of a Professional Blogger.

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